grad student - taxes on W-2

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ps56k
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grad student - taxes on W-2

Post by ps56k » Mon Feb 16, 2015 4:37 pm

Our son is a grad student in California -
He has not received a W-2 from the school, but his grad student roommate has.

He had some "issues" with the HR dept when he first arrived....
they lost copies of all his requested US docs.... birth cert, passport, etc -
He was born in Illinois, and has lived here.... so he is totally a US citizen.
I think, the HR dept has him listed as a non-US person - and therefore, no W-2 ??

In fact, on his payroll statement,
the only deductions are for FED tax and CA tax -
but - there is NO Social Security, NO Medicare, etc -

He is finally looking into it -

Sidney
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Re: grad student - taxes on W-2

Post by Sidney » Mon Feb 16, 2015 4:40 pm

He should take his social security card and ID and meet with payroll, not HR. Payroll is the group that handles all the accounting and would be responsible for issuing W2s (or would manage the relationship with an outside provider if it is outsourced).

Generally, if something involves numbers I recommend trying to avoid HR departments.
I always wanted to be a procrastinator.

shorvath
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Re: grad student - taxes on W-2

Post by shorvath » Mon Feb 16, 2015 4:45 pm

He may not be required to pay FICA taxes, as most grad students are exempt.

See:

http://www.irs.gov/Charities-&-Non-Prof ... o-FICA-Tax
Drunken Roboticist

dailybagel
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Re: grad student - taxes on W-2

Post by dailybagel » Mon Feb 16, 2015 4:47 pm

I was a graduate student for several years, earning a stipend plus a tuition scholarship.

Students are exempt from FICA taxes (social security and Medicare).
http://www.irs.gov/Charities-&-Non-Prof ... o-FICA-Tax

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ps56k
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Re: grad student - taxes on W-2

Post by ps56k » Mon Feb 16, 2015 5:04 pm

dailybagel wrote:I was a graduate student for several years, earning a stipend plus a tuition scholarship.
Students are exempt from FICA taxes (social security and Medicare).
http://www.irs.gov/Charities-&-Non-Prof ... o-FICA-Tax
OK - thanks - I'll pass that along to him...

DVMResident
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Re: grad student - taxes on W-2

Post by DVMResident » Mon Feb 16, 2015 5:33 pm

Is he at a UC?

My pay alternated between a salary and a stipend (though the dollar amount was the same).

Salary are reported on a W-2.
Stipends are reported on a 1098-T as unearned income*. The UCs do not provide 1098-Ts. You can request a copy from here: https://www.1098t.com

It possible to have 1 grad student on stipend and another on salary despite being in the same lab.

---

*This has some tax implications like being able to fund IRAs.

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ps56k
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Re: grad student - taxes on W-2

Post by ps56k » Mon Feb 16, 2015 5:50 pm

he's at Caltech -
and the payroll statement has both line items... but interesting - if BOTH are considered as NON W-2 related activities.
When he was at UW/Madison, we did receive a 1098-T for his work there...

Grad Research FE -
Grad Teaching FE -
Misc Payment FE -

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ps56k
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Re: grad student - taxes on W-2

Post by ps56k » Mon Feb 16, 2015 5:58 pm

DVMResident wrote:The UCs do not provide 1098-Ts. You can request a copy from here: https://www.1098t.com
tnx - but I don't think I would just enter our SSN or even student ID info into some strange website...

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The529guy
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Re: grad student - taxes on W-2

Post by The529guy » Mon Feb 16, 2015 7:13 pm

ps56k wrote:DVMResident wrote:
The UCs do not provide 1098-Ts. You can request a copy from here: https://www.1098t.com

tnx - but I don't think I would just enter our SSN or even student ID info into some strange website...
http://www.1098t.com is legit and Caltech refers students to it. See http://bursar.caltech.edu/taxes.

pshonore
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Re: grad student - taxes on W-2

Post by pshonore » Tue Feb 17, 2015 2:33 pm

Most likely he needs a W2 or a 1099MISC depending on how his earnings were "classified". He definitely should contact HR and out where the documents are. He should definitely do a Federal and CA return since he had withholding for both. There is no way to reflect withholding on a 1098T so I doubt that's the answer.

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ps56k
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Re: grad student - taxes on W-2

Post by ps56k » Fri Feb 27, 2015 7:36 pm

dailybagel wrote:I was a graduate student for several years, earning a stipend plus a tuition scholarship.
Students are exempt from FICA taxes (social security and Medicare).
http://www.irs.gov/Charities-&-Non-Prof ... o-FICA-Tax
Just to close the loop on this...
He went and chatted with the Payroll folks.
His W-2 was being sent to his multi-story Research Building -
and they didn't know who/where/how to find him... Resolved.
And you were correct - he was classified as a "working student" -
and not subject to those other taxes... Resolved.
Thanks again.

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