Best practices for setting up personal or professional email addresses?

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URSnshn
Posts: 355
Joined: Sun Mar 13, 2016 6:10 pm

Best practices for setting up personal or professional email addresses?

Post by URSnshn »

What are your best practices when it comes to setting up personal or professional email addresses? I need to clean up my email addresses that have mushroomed over the years and am looking for a new email provider as I am not pleased with the current one I have. In other words I'm looking at beginning again, but hopefully with a better plan than I had before and a way to get there that isn't going to mushroom in another few years. Some questions I've been pondering:
  • Email providers and what to look for? Customer Support? gmail? fastmail? proton? other?
  • How many email addresses to set up? professional? personal? junk? financial? a combined email acc't with spouse for accounts that effect them both?
  • How do you secure your email accounts? If you have all email addresses with the same provider, my understanding is that could be an issue if the account is accidentally closed as associated email accounts might be also closed, so you'd want an email address or a phone number associated outside the main email account so you might be able to recover it. But I'd rather not have my phone number associated with an email address. On the other hand this means signing up with possibly two new email providers as a recovery option for both.
  • How to keep emails organized as you go thru the process of more new email addresses?
  • When can you delete old email addresses? So far I haven't deleted any old email addresses more or less because every once in while something pops up that has been important. I'm still waiting on going for a solid year with nothing popping up to delete a few of these.
muffins14
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Joined: Wed Oct 26, 2016 4:14 am
Location: New York

Re: Best practices for setting up personal or professional email addresses?

Post by muffins14 »

I seem to do just fine with one email address for personal things, and one through my employer for work.

Why manage multiple addresses rather than just using folders or labels inside the same account?

Gmail has been fine for me for the last ~20 years. I don’t mind using my phone as a 2-factor or recovery option
35% VTI, 25% AVUV, 15% IXUS, 15% AVDV, 10% VWO, 40% treasury futures
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fortfun
Posts: 3076
Joined: Tue Apr 19, 2016 7:31 pm

Re: Best practices for setting up personal or professional email addresses?

Post by fortfun »

Gmail with task specific addresses (below). One professional, one personal, one burner. I really don't trust any other providers.

https://support.google.com/a/users/answer/9308648?hl=en
homebuyer6426
Posts: 432
Joined: Tue Feb 07, 2017 9:08 am

Re: Best practices for setting up personal or professional email addresses?

Post by homebuyer6426 »

I switched from gmail to protonmail a couple years back due to privacy concerns and dissatisfaction with how they run their business.

There were some cons:
- Android app is lacking (it sends way more notifications than it needs to and doesn't clear them if you read an email on your pc)
- 500 mb storage limit for free version means periodically sorting by size and deleting emails with large attachments

Other than that it's been fine. I have not had to deal with their customer support.

I only have one email address that I use regularly, other than my work email that never gets checked outside office hours. I only keep my previous email account open to view archives and to use for things that might spam me.

If you're using Outlook or similar you can set up rules to sort things into folders or automatically forward messages to your spouse based on the sender.
retire2022
Posts: 2635
Joined: Tue Oct 02, 2018 6:10 pm
Location: NYC

Re: Best practices for setting up personal or professional email addresses?

Post by retire2022 »

Op

For professional business account, get Microsoft 365 office set up outlook as your first name DOT your last name @ domain name (shorter the better).

You can write off subscription cost, since it is business.

For personal gmail or any non important free account use suggested email convention above.
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Bogle7
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Location: In the Witness Protection Program

Re: Best practices for setting up personal or professional email addresses?

Post by Bogle7 »

I have two.
I own both domains. Have owned both for 25+ years.
Joe@JoeCompany.com
Joe@Lastname.com
I use my local ISP for hosting. I am happy to pay the $30/month.
My Joe@GMail.com points to Joe@Lastname
When I finally retire, I will sell JoeCompany.
Old fart who does three index funds, baby.
RudyS
Posts: 2420
Joined: Tue Oct 27, 2015 10:11 am

Re: Best practices for setting up personal or professional email addresses?

Post by RudyS »

"best practices" includes selecting an appropriate name. I had a college kid interviewing for an internship and she had never changed her email name from hotchick65@whatever.com. She was quite embarrassed when I pointed that out. I think she got the job anyway but it was a long time ago.
campy2010
Posts: 1144
Joined: Sun Nov 28, 2010 5:01 pm

Re: Best practices for setting up personal or professional email addresses?

Post by campy2010 »

For personal email, I keep two addresses. One for personal communication and a second for purchases and other interactions that might generate spam/promotional email. It’s not perfect but it helps cut the clutter. I also use a throwaway email that I rarely check when I’m forced to sign up for mailing lists or for one-off interactions like buying a car.
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